The Covid-19 pandemic left significant impacts on many aspects with work culture and workspaces being among those that felt the biggest brunt of the pandemic. Now, more than ever, there’s more focus and emphasis on remote work and flexible work format. Office spaces have also evolved with the traditional office design with cubicles quickly disintegrating and a shift towards workspaces that encourage collaboration.
Whether you already own a business or have a startup in the works, there’s the debate about whether you need an office space or not. Depending on the nature of your business, you may be able to do everything virtually but there are benefits to having an office space. For one, office space is one of the best ways to convey the essence of a brand.
With an office space, you can easily manage your staff remotely while having a place to bring them together for important activities like brainstorming or planning sessions that are better done in person. This will help foster team building, something that’s crucial to the success of any organization.
You only need to shop around for office spaces to realize how expensive they can be. And the financial implications of an office space may turn out to be too much for small businesses or startups. But there are ways you can save money on office space. We discuss them below:
- Flexible Leasing Contract
Most leasing contracts are usually long ranging from one year to ten years. And when such contracts are signed, it becomes difficult to break the lease. After all, landlords like the security that long leasing contracts offer.
Many startups and small businesses not only have the capital to commit to long-term leasing contracts, chances are they may need to move out in search of a more appropriate office space as their business grows. A long-term leasing contract will present a problem when this happens.
So, if you aren’t sure how long you’ll need an office space for, testing out the space, or simply aren’t just ready to commit to a long-term lease, flexible leasing contracts presents an excellent solution. Flexible leasing contracts deliver on the flexibility they promise by allowing you to sign month-to-month leases or a leasing contract for any number of months you desire.
- Renting Private Offices
Private offices are becoming increasingly popular by the day as they offer superb flexibility and cost-effectiveness. For those not familiar with private offices, they are lockable space within a shared and large office complex that is rented out to different individuals or companies. Since each space is lockable and private-owned, every owner has a quiet, conducive, and safe environment to store their items and work.
Another massive benefit of private offices is how they save businesses overhead cost by providing amenities like WIFI, desktops, printers, scanners, and so on. With all these available, there’s no need for a business to spend on them.
As you may already know, there are different types of private offices and businesses that want those with the most will have to go for executive offices that usually have wider range of amenities such as complete furniture, onsite receptionists or reception offices, conference rooms, fully stocked kitchen (yep, you read that right), beverages, food, secure office access, and so on.
Depending on your location, you’ll find no shortage of executive offices for rent near you. Another benefit of executive offices is that you can request to customize amenities according to your preferences.
- Choose The Right Layout
It’s all about the layout of your office. Two offices may have the same floor space, say 2,000 square feet, but completely different layout. So, 2,000 square meters in office A isn’t the same as office B. So, what’s all the fuss about layout about? This is because the layout of the office determines the amount of useful space available.
Office spaces are usually priced in square meters which means you’ll pay for the amount of space you occupy. To maximize the space you are paying for, you’ll no doubt need to choose the right layout.
- Sublet Unused Space/Desk
If you have extra space that’s just sitting there, you aren’t doing something right. Yes, it’s not compulsory you see every square meter of your office space but if there’s a fair amount of space or desk that you have no use for at the moment, consider subletting the space.
There are many people out there in search of temporary office space. So, instead of letting that extra space just sit there, sublet it to generate some extra income that will no doubt be invaluable to your business.